Hampden County Bar Association Serving Lawyers, the Justice System and the Public
Hampden County Bar Association
P.O. Box 559 ยท 50 State Street
Springfield, MA 01102-0559
P: (413) 732-4660
F: (413) 732-6882
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The Hampden County Bar Association (HCBA) remains committed to the safety and health of all of our members, community members, partners, the public and our staff. The HCBA will continue to work with the Massachusetts Trial Court and other agencies to closely monitor the current public health situation, and to provide the most up to date information to our members and beyond. If you have any questions, concerns or suggestions, please email the HCBA office or call the office at (413) 732-4660. We are in this together, and we will get through this together!

Please follow the HCBA social media accounts for additional updates and announcements.
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Court Zoom Links

Springfield District Court
 
Effective Monday, October 26, the Springfield District Court will be reconfiguring its courtroom allocation, providing five judicial sessions each day.  While most will be conducted virtually (via a combination of Polycom, Zoom, and telephone conferencing), expanded access to the services this Court provides will continue.
 
Judicial Sessions:
Courtroom 1:  Arraignments
Those Defendants in custody will continue to be addressed virtually, either from County Jails, or in the instance of an arrest completed between the 8:00am and 1:00pm, from the secure holding area within the Ireland Justice Center.  Those Defendants responding to a Summons to Appear or who have been recognized to appear will be addressed in person. Production of police reports, etc., will now revert to the Hampden County District Attorney.  Finally, all Bar Advocates are encouraged to appear in person only to their level of comfort. As the ongoing safety and well-being of everyone remains of paramount concern, appearing “virtually” will remain an option throughout the pandemic. 
 
Courtroom 2:  Restraining and Harassment Orders - 2-Party Extension Hearings 
In person, using staggered scheduling (one scheduled hearing every 20 minutes).
 
Courtroom 3:  Restraining and Harassment Orders – Applications for Protection Hearings
To be conducted virtually via telephone conference line.
 
Courtroom 4:  Assorted Matters (Dangerousness Hearings, Violations of Probation, etc.)
To be conducted virtually via Polycom, Zoom and/or telephone conference line.
 
Courtroom 5: Drug Court (AM) and Recovery With Justice (PM):   
To be conducted virtually (and in-person, on occasion) via Zoom and/or telephone conference line.
 
Civil Motions and Pretrial Hearings (Thursday AM)
To be conducted virtually via Zoom and/or telephone conference line.
 
Emerging Adult Court of Hope (“EACH”) Thursday (PM)
To be conducted virtually (and in-person, on occasion) via Zoom and/or telephone conference line.
 
Courtroom 6:  Criminal Pretrial Hearings
To be conducted virtually without the presence of the Defendant (unless s/he is pro se) via Zoom and/or telephone conference line.
 
Finally, it should be noted that Civil Commitment Hearings will be inserted (virtually) into any available courtroom for purposes of concerned expedience.
 
Magisterial Virtual Sessions:
Monday: Criminal “Show Cause” Hearings – conducted virtually via Zoom and/or telephone conference line.
 
Tuesday: Civil Case Management Conferences – conducted virtually via Zoom and telephone conference line.
 
Wednesday: Civil Motor Vehicle Infraction Hearings - conducted virtually via Zoom and/or telephone conference line.
 
Friday:  Small Claims Hearings - To be conducted virtually via Zoom and/or telephone conference line.
 
Details of access are provided below:
 
Courtroom 1 - All Arraignments 
Conducted In-person, and Virtually via Polycom, Zoom and/or Telephone Conference)
In-person and virtual arraignments for all defendants. In-person Defendants will be from those responding to Summons to Appear, and, those who have been recognized to appear from a prior arrest. This session is physically convened in Courtroom 1.  Virtual arraignments will occur for all Defendants in custody.  Attorneys should be present (to their degree of comfort) to represent their clients, or to be available for Court appointment. (If the Defense Attorney is available only remotely, the Court will facilitate connecting the Defendant with his/her Attorney by providing Counsel's mobile contact information.) 
For those attorneys unable to be physically present:
Join ZoomGov Meeting
Meeting ID: 160 8582 7315
For those without Zoom access: 
Toll-free Phone:  877-936-5068, Participant Pass Code:  3507920#
 
Courtroom 2 - 2-Party Restraining Orders (Conducted In-Person)
For those unable to be physical present:
Join ZoomGov Meeting
Meeting ID: 160 673 2231
For those without Zoom access:
Toll-free Phone:  866-706-0701, Participant Pass Code:  7493373#
 
Courtroom 3 - Ex Parte Restraining Order Hearings (Conducted Virtually by Telephone Conference)
Toll-free Phone:  866-706-0701, Participant Pass Code:  7493373#
 
Courtroom 4 - Other Criminal Matters - (Dangerousness Hearings, Violations of Probation, etc. - Conducted Virtually via Polycom, Zoom and/or Telephone Conference)
This Zoom meeting will be open for attorneys, ADAs and other interested parties to join at any time.   The clerk in the session plans on calling the list by defense counsel.  Please join the meeting when you are ready to report on your cases.
Join ZoomGov Meeting
For those without Zoom access: 
Toll-free Phone:  877-985-9740, Participant Pass Code:  7095647#
 
Courtroom 5 - Civil Pretrial Hearings and Motions: Thursdays (Courtroom 5 -Conducted Virtually)
10 Motions and 4 Pretrial Conferences, per day (dependent on judicial availability)  
9:00 - 11:30am
Open session, with notices scheduled at 9:00am.
Join ZoomGov Meeting
Meeting ID: 161 740 8215
Passcode: 670549
For those without Zoom access: 
Telephone Number: 877-985-4244
Participant: 6070030#
 
Holyoke District Court
Courtroom A
1-888-391-1369, when you receive a response dial 3314919#
 
Courtroom B
1-877-795-0153, when you receive a response dial 2825724#
 
Palmer District Court
1-877-753-6920
Passcode 2802987
 
Western Division Housing Court
Topic: Western Division Housing Court
Time: Monday- Friday 9:00am -4:30pm
Meeting ID: 161 638 3742
Passcode: 1234
or Dial:  +1 646 828 7666 US (New York)
Meeting ID: 161 638 3742
Passcode: 1234
 
Hampden Probate & Family Court
Judge Hyland - Courtroom 1; Zoom ID: 1615070715; Generally: Motions on Wednesdays, Pretrials on Thursdays, and Contempts every other Tuesday
 
Judge Randle - Courtroom 3; Zoom ID: 1610035002; Generally: Motions on Mondays, Pretrials on Tuesdays, and Contempts every other Wednesday
 
Judge Wyner - Courtroom 4; Zoom ID: 1600320747; Generally: Motions on Thursdays, Pretrials on Wednesdays, and Contempts every other Tuesday
 
Judge Sandman - Courtroom 2; Zoom ID: 1617627310; Generally: Motions on Fridays, Pretrials on Mondays, and Contempts every other Wednesday
 
Judge Rainaud - Coverage; Mondays (Pretrials & Contempts) & Tuesdays (Motions) for Judge Sacks' cases. Thursdays for DOR; Zoom ID: 1604949047 (for Mondays & Tuesdays only - DOR is currently by phone).
 
Belchertown District Court
Eastern Hampshire District Court is inviting you to a scheduled ZoomGov meeting.
Topic: 1st Call of the List - Belchertown District Court
Time: Oct 5, 2020 09:00 AM Eastern Time (US and Canada)
Every week on Mon, Tue, Wed, Thu, Fri, until Dec 11, 2020, 50 occurrence(s)     
Please download and import the following iCalendar (.ics) files to your calendar system.
Weekly: https://www.zoomgov.com/meeting/vJItfu-srTguEtjwrlY77qfsW1steZaHNiY/ics?icsToken=98tyKuiurjIsHteWtBHBeI89EJmgbenVhWRrvqlKjhPcVHdCZBDBZ_FWN4h-OPbZ
 
Join ZoomGov Meeting
Meeting ID: 160 964 3348
 
One tap mobile
+16692545252,,1609643348# US (San Jose)
+16468287666,,1609643348# US (New York)
Dial by your location
        +1 669 254 5252 US (San Jose)
        +1 646 828 7666 US (New York)
Meeting ID: 160 964 3348

LEGAL COMMUNITY NEWS

TRIAL COURT HELP LINE FOR COURT USERS
The Trial Court has established a Help Line beginning on April 2nd that the public can call to ask general questions about their civil and criminal cases and help them navigate the court system while the court system remains closed to the public except for emergency matters. The Help Line will be staffed from 8:30 a.m. to 4:30 p.m., Monday through Friday, and can be reached by calling 833-91COURT. Please click here for more information.

ATTORNEY GENERAL'S OFFICE
Please click here and scroll down a bit to view the Guidance on Serving Time-Sensitive Initial Pleadings, Complaints, and Summonses in Cases Against the Attorney General's Office During the COVID-19 Stay-at-Home Advisory Period.

HAMPDEN COUNTY SHERIFF'S DEPARTMENT
Until further notice, all attorney visits at Hampden County Sheriff’s Department’s facilities will be non-contact, and attorneys will be required to wear a mask upon entering the facility. This situation will be revaluated on a regular basis.
The Hampden County Sheriff’s Department is unable to check the dropbox in the HCBA office until further notice. All documents for the Sheriff’s Department need to be dropped off at 95 Liberty Street, Springfield. If you have any questions, please contact the Sheriff’s Office at (413) 732-5772. The Hampden County Sheriff's Office has temporarily changed the office hours to Monday - Friday 9:00am - 1:00pm.

Please click here for the Hampden County Sheriff's Department Process for Contacting Clients by Telephone.

MASSACHUSETTS COMMISSION AGAINST DISCRIMINATION
Please click here for the MCAD Guidance for Attorneys and Duly Aurthorized Representatives During the COVID-19 Public Health Crisis (April 1, 2020).

HAMPDEN COUNTY REGISTRY OF DEEDS
UPDATE: 7/6/2020 The Hampden County Registry of Deeds will continue to remain closed to the public until further notice. Westfield City Hall and the Registry Satellite Office remain closed to the public until further notice. The Hampden County Registry of Deeds will continue to process e-files for both registered and recorded land, process mail and overnight packages. Please be sure to mail your documents to the Springfield Office at 50 State Street, Springfield, MA 01103. Mail is not accepted at the Westfield location. Mylar Plans should be mailed to the Springfield office as well. Please check this website periodically for updates. Should you require assistance, please email us at hcrodsd@sec.state.ma.us.

MEMBER WELLNESS

How to Manage Anxiety as Your Community Reopens During the COVID-19 Pandemic | Norwalk

Mental Health and Coping During COVID-19 | CDC

Lawyers Concerned for Lawyers
Lawyers Concerned for Lawyers and its Law Office Management Assistance Program (LCL) are here to support you. LCL's free & confidential mental health and practice management consultations are available online to Massachusetts lawyers, law students, judges and other legal professionals (more on scheduling here), and all of LCL's free & confidential groups are meeting online (listed here), including addiction recovery peer support, 3 new weekly online support groups to help during the COVID-19 crisis, and all our regular monthly groups (Solo | Stress, SuperMom, Professional Conduct, and more). LCL has also centralized and continue to update resources for coping, staying balanced and working remotely - please click here for COVID-19 Resources for Lawyers, Law Students and Judges. We are a self-regulating profession. We are in this together. If you know someone is struggling, please be the person who brings hope to them. Reach out to us and we will help you formulate an effective way to communicate your care and support for them.


SJC Standing Committee on Lawyer Well-Being
The SJC Standing Committee on Lawyer Well-Being has launched a website to keep the public informed as to the ongoing work of the Committee and to provide well-being resources to the legal community to help manage stress during this period of time. The Committee has also launched a TechLine to help attorneys navigate the increased use of technology within their law practices, and provides live one-on-one assistance in selecting, implementing, and troubleshooting technology. TechLine is available Monday through Friday. Callers should leave a message with their name, phone number, and nature of their request. A volunteer will respond by 5:00 pm. The TechLine number is (888) 314-7714. Please click here for more information. Finally, the Committee has created a Simple Remote Work Guide which offers a basic starting point for how to maintain continuity of a law practice while away from the office.

TRIAL COURT UPDATES

Court system response to the COVID-19.

Please click here for the Joint Letter to the Bar signed by Supreme Judicial Court Chief Justice Ralph D. Gants, Appeals Court Chief Justice Mark V. Green and Trial Court Chief Justice Paula M. Carey.

Please click here to watch the previously live-stremed virtual meeting with the Chief Justices, Court Administrator and other Trial Court Leaders on the gradual reoening of courts which was live-streamed on July 1, 2020. 

Please click here for a message from Trial Court Chief Justice Paula M. Carey and Court Administrator Jonathan S. Williams on the work of the COVID-19 Court Operations Committee.

Amendment to Emergency Administrative Order concerning Probation warrants.

Standing Orders to Address Emergency Matters during pandemic.

Emergency Order 20-12: Order Supplementing the SJC Third Order Regarding Public Access to State Courthouses & Court Facilities

Emergency Administrative Order 20-11: Trial Court Order Supplmenting the Supreme Judicial Court Third Updated Order Regarding Court Operations Under the Exigent Circumstances Created by the COVID-19 Pandemic. 

Emergency Administrative Order 20-10: Order Concerning Trial Court Policy on Possession & Use of Cell Phones & Personal Electronic Devices.

Emergency Administrative Order 20-7: Trial Court Order Supplementing the SJC Order Regarding Court Operations under the Exigent Circumstances Craeted by the COVID-19 Pandemic.

Emergency Administrative Order 20-6: Temporary Alternative Procedures for Bail Magistrates and Bail Commissioners Setting and Taking Bail after Court Hours During the COVID-19 Pandemic.

Emergency Administrative Order 20-5: Modified Procedures Concerning Protection Orders as a Result of COVID-19.

Emergency Administrative Order 20-4: Extension of the Duration of Civil Commitment, Treatment and Observation Orders Made Pursuant to the G.L. c. 123 as a result of COVID-19.

Emergency Administrative Order 20-3: Temporary Waiver of Electronic Filing Fees for Indigent Filers as a Result of COVID-19.

Emergency Administrative Order 20-2: Order Concerning Probation Conditions as a Result of COVID-19.

Emergency Administrative Order 20-1: Extension of the Duration of Probation Warrants as a Result of COVID-19.

TEMPORARY COURT CLOSURES

Please click here for all of the temporary court closures due to COVID-19

SUPREME JUDICIAL COURT

Please click here for the Joint Letter to the Bar signed by Supreme Judicial Court Chief Justice Ralph D. Gants, Appeals Court Chief Justice Mark V. Green and Trial Court Chief Justice Paula M. Carey.

SJC Issues Third Order Regardomg Public Access to State Courthouses & Court Facilities

SJC Issues New Order on Court Operations and Reopening Courthouses

SJC Issues Third Updated Order Regarding Court Operations Under the Exigent Circumstances Created by the COVID-19 Pandemic

Summary of Key Provisions in SJC's July 1, 2020 COVID-19 Order

SJC Issues Order Regarding State Court Operations in June During the Pandemic.

Frequently Asked Questions About the Supreme Judicial Court During the COVID-19 Pandemic.

SJC Order Regarding Remote Depositions

SJC Temporary Emergency Order re: SJC Rule 3:03

Order Restricting Court Appearances to Emergency Matters until May 4, 2020.

Order Regarding Court Operations Under the Exigent Circumstances Creates by the COVID-19 Pandemic.

Order allowing for service by email under certain circumstances.

SJC Decision Re:  CPCS v. Chief Justice of Trial Court

SUPERIOR COURT

Please click here for the Protocol for Civil Sessions in the Hampden Superior Court. 

7/3/2020 - Hampden Superior Court Update - per Judge Michael K. Callan, Hampden Superior Court will not be scheduling jury trial dates until further notice.

Clerk of Court Policies On Filing in the Superior Court

Information Helpful to Superior Court Practice

Please click here for the Hampden Superior Court May Scheduling Guidelines and click here for a letter from Hampden County Clerk of Courts, Laura S. Gentile, Esq.

The Hampden Superior Court is converting trial dates into ‘select a new trial date’. If someone has a trial scheduled for May or June, they will have a conference call on that date to select a new trial date. They will be contacted and given the number and time to call into the conference line. They do not need to send in motions to continue or requests for a status, as it just creates additional work. If you have any questions, please email Hampden County Clerk of Courts, Laura Gentile, Esquire,  at  Laura.gentile@jud.state.ma.us.

Please click here for the Superior Court Civil Committee's "Tips for Attorneys and Self-Represented Litigants Appearing in Remote Civil Hearings Before the Superior Court." 

Please click here for an email from Regional Administrative Judge Michael K. Callan to HCBA President, Kathleen A. Cavanaugh, and click here for the Hampden Superior Court Protocol for Civil Sessions. 

Standing Order 4-20: Superior Court Operations During the Coronavirus (COVID-19) Pandemic.
 
Standing Order 5-20: Protocol Governing Requests for Release from Detention, and Requests to Revise or Revoke or to Stay Sentence, based on Coronavirus.
 
Standing Order 6-20: Updated protocol governing Superior Court operations during the coronoavirus pandemic.
 
Standing Order 8-20: Third Updated Protocol Governing Superior Court Operations during the COVID-19 pandemic.
 
Superior Court Frequently Asked Questions in Reference to COVID-19.
 
Superior Court Administrative Directive No. 20-1: Protocol governing actions to enforce isolation or quarantine orders issued by state or local public health departments, based on coronavirus
(COVID-19) risks.
 
Superior Court Postponement of the May 2020 Sitting of the Appellate Division in Light of Coronavirus (COVID-19) Risks.
 
PROBATE & FAMILY COURT
 
Please click here to read a letter by First Justice Barbara M. Hyland.
 
Hampden Probate and Family Court Operating Procedures
 
Filing Methods for Emergency Actions as Defined by Probate and Family Court Standing Order 2-20: Court Operations under the Exigent Circumstances Created by COVID-19.

Open letter regarding co-parenting during COVID-19 from Chief John D. Casey.

Standing Order 4-20: Order Concerning Email Service in Cases under Rule 5 (b) of the Massachusetts Rules of Domestic Relations Procedure.

Standing Order 3-20:  Guardian ad litem Evaluations, Investigations, and Reports in the Probate and Family Court in light of COVID-19 Emergency.

Standing Order 2-20: Court operations under the exigent circumstances created by COVID-19, amended effective April 6, 2020
 
Temporary Amendment to Standing Order 2-16: Parent Education Program Attendance

Probate and Family Court frequently asked questions.

DISTRICT COURT


District Court Forms Available Online -- Please click here for the correct plea form. 

Chicopee District Court: Please contact Jamie Spinella and Clarissa Wright via email or phone (413) 594-7657 to pick new pre trial conference dates for upcoming cases.

Springfield District Court Procedures

Springfield District Court Clerk-Magistrate John S. Gay has asked the HCBA to share the following message:
 
Monday, July 13, 2020 will be the beginning of the Springfield District Court's continued expansion of its operation.
Pursuant to Standing Order 7-20, we will be conducting:
 
Courtroom 1: Non-custodial arraignments (in-person) 
Courtroom 3: Restraining and Harassment Orders (No parties present - conducted virtually - Telephone Conference calls) 
Courtroom 4: Arraignments for Defendants in custody, and, Mental Health Commitments (No parties present - conducted virtually - Polycom and/or Zoom)
Courtroom 6: Pretrial Hearings and Violations of Probation (No parties present - conducted virtually - Telephone Conference and/or Zoom)
 
Please click here for a note on each Courtroom.
 
Should there be additional questions, I would be happy to answer them individually, or in a group Zoom video session. People are always encouraged to email me or call me at my office number (413) 748-8600 or my mobile phone (413) 222-2676. 
 
In the meantime, your patience is appreciated as the Court endeavors to safely expand its operation in these troubled times.
 
Thank you,
-John

Springfield District Court scheduling memorandum from Clerk John S. Gay.

District Court FAQs Related to COVID-19

Standing Order 2-20:  Court operations under the exigent circumstances created by COVID-19.

Standing Order 3-20: Court Operations Under the Exigent Circumstances Created by COVID-19.

Standing Order 4-20: Protocol Governing Requests for Release from Detention, and Requests to Revise or Revoke or to Stay Sentence, based on Coronavirus (COVID-19) Risks

Standing Order 5-20: Court operations under the exigent circumstances created by COVID-19.

Standing Order 6-20: Court Operations Under the Exigent Cirmcustances Created by COVID-19.

Standing Order 7-20: Court Operations Under the Exigent Circumstances Created by COVID-19.

HOUSING COURT

Baker-Polito Administration Extends Moratorium on Evictions and Foreclosures to October 17

Attention:  GAL bills for services rendered between July 1st, 2019-June 30th, 2020 must be submitted to
Maria Pereira    
Western Division Housing Court
37 Elm Street
Springfield, MA 01102
by July 10th, 2020.   Only original signatures will be accepted.  

Housing Court frequently asked questions in reference to COVID-19

Standing Order 2-20: Temporary modifications to court operations arising from the coronavirus (COVD-19) outbreak
 
Standing Order 3-20: Supplement to Housing Court Standing Order 2-20 Relating to the Coronavirus (COVID-19) Outbreak
 
Standing Order 4-20: Supplement to Housing Court Standing Orders 2-20 and 3-20 relating to the Coronavirus (COVID-19) Outbreak
 
Standing Order 5-20: Further Modifications to Housing Court Operations Due to the COVID-19 Outbrea
 
JUVENILE COURT
 
 
Standing Order 3-20: Court operations under the exigent circumstances created by COVID-19
 
Standing Order 4-20: Extension of emergency court operations under the exigent circumstances created by COVID-19
 
Standing Order 5-20: Protocol Governing Requests for Release from Detention, and Requests to Revise or Revoke or to Stay Sentence, based on COVID-19 Risks
 
Standing Order 6-20: Further Extension of Court Operations Under the Exigent Circumstances Created by COVID-19
 
Standing Order 7-20: Extension of Court Operations Under the Exigent Circumstances Created by COVID-19
 
Standing Order 8-20: Further Extension of Court Operations Under the Exigent Circumstances Created by COVID-19

U.S. BANKRUPTCY COURT

COVID 19 update from U.S. Trustee's Office on 341 Hearings.

Amended Standing Order 2020-2, Amended Order Temporarily Modifying Massachusetts Local Bankruptcy Rule Appendix, 8, Rule 7. 

Standing Order 2020-5, Order Amending Massachusetts Local Bankruptcy Rule, Appendix 5(b) and (d).
 
U.S. DISTRICT COURT
 
U.S. District Court District of Massachusetts has ordered all jury trials starting before Monday, April 27, 2020, to be continued effective immediately. Please click here for more information.
 
APPEALS COURT
 
Appeals Court Administrative Order 20-3 - June 8, 2020
 
Appeals Court Administrative Order 20-2 - May 26, 2020
 
Appeals Court Administrative Order 20-1 - May 26, 2020
 
Revised Guidelines Regarding Extension of Due Dates and Other COVID-19 Internal Operating Procedures.
 
Appeals Court Frequently Asked Questions - Revised 5/4/2020 - Regarding Emergency Matters Arising During the COVID-19 Pandemic.
 
LAND COURT
 
Standing Order 7-20: Updated Emergency Measures in Response to Coronvirus Outbreak
 
Standing Order 4-20: Emergency Measures in Response to Coronavirus Outbreak (Restated).
 
Land Court Frequently Asked Questions on Emergency Measures in Response to COVID-19.
 
Click here for all Land Court updates.
 
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